01274 878624 sales@wvgc.co.uk

COMPETITION CANCELLATION POLICY

Before a competition has started

A member of staff will inspect the course if there is concern about deteriorating playing conditions. If a competition is cancelled it will be posted on Facebook and text out to our current list of competing players. Please make sure we have a current mobile number on record if you wish to receive updates. We will endeavour to give as much notice as possible, though this may be on the day of the event as playing conditions can deteriorate / improve so quickly.

After the competition has started

A member of staff will inspect the course if there is concern about deteriorating playing conditions, players who feel the course is becoming unplayable should contact the clubhouse to report their concerns.

Once a decision has been made the staff will blow the claxon from the first tee, it is recommended that any player uncertain as to whether the competition has been cancelled should call the clubhouse for clarification. The staff will not have time to travel around the course to inform players of cancellation. It is therefore the responsibility of the player to check with the clubhouse staff via telephone on 01274 878624 if they are out of earshot of the claxon.

Competition Start Sheets

The competition start sheet will be posted on the board at least 2 weeks in advance of the competition date.

Competitors should select a tee time on a first come first served basis. Name and membership number should be entered in pencil next to the desired start time.

At 6pm on the Friday evening prior to the competition, the entry sheet will be taken down and a photocopy placed on the board.  

Members may not make alterations to the start sheet after this point. If the tee time cannot be honoured , it is down to the individual concerned to notify their playing partners and the club, giving reason for their withdrawal.

A member not already entered before the 6pm deadline may still enter by writing their name on the photocopied entry sheet. If the member wants to enter on the actual competition day, they may do so by asking the counter staff on duty at the time.

Failure to turn up for a tee time without prior notification will result in a competition ban.

Please note, even if a member is banned, they can still play golf on the competition day; just not as a participant in the competition.

This is designed to benefit all members and ensure that competitions are run in a fair and organised manner. It ensures that participants are not showing up on the day for their tee time and have nobody to play with.

**You can currently choose to play in the competitions  outside of the official times up to 3.00pm**

General Competition Rules

Entrants MUST sign in at the computer BEFORE commencement of play.

Entrance fees must be paid  BEFORE commencement of play.

*Regular competition fee is £2.50 with optional £1 for twos sweep*

*Juniors don’t pay to enter*

The Specific rules of the day for the competition will be clearly shown at the check-in desk and at the computer entry point.

Qualifying/ Non Qualifying Competitions– Individual Stroke Play or Stableford competitions played under normal conditions and/ or on preferred lies closely mown and/ or with some bunkers blue staked GUR will be qualifying competitions for handicap purposes.  Competitions played under preferred lies through the green and/ or with ALL bunkers out of play and/ or the course length has been shortened by the % set out by CONGU will be non-qualifying competitions for handicap purposes. 

The reserved or agreed starting time must be strictly observed.  Failure to report at the tee within five minutes of the tee off time will result in an automatic disqualification from the competition. If the player tees off after their time but within five minutes after, a two stroke penalty is applied.

All entrants MUST exchange cards on the first tee.

If a player has to retire from the game (e.g. injury), he/she must agree the score at that stage of the game with the person who’s card he/she is marking, sign on the card just below the last hole he/she marked, then transfer the card to the third person in the group who will continue to mark the card as normal. If it is a two ball, the player should join the group behind, splitting the new four ball into two groups of two.

Upon completion of play, competitors must enter scores into the computer and return all SIGNED scorecards to the competition box, including non-returns.

Entrants who persistently do not return the score cards to the box will be subject to competition bans. 

No alterations may be made once a card has been submitted. Incorrect cards will be penalised in accordance to the rules.

Prizes- All prize winners will be presented with their trophies at the annual prize giving evening at the end of the season.

The sweep winnings will be paid onto the members levy card in the days following the competition. For a full breakdown on prize money paid out, please view attached sheet.

Club Midweek Competitions – Explained

  1. There are 2 monthly competitions, held on Tuesdays and usually the 1st & 3rd Tuesday of the month though this may alter (see club fixture list). April to September there will be one Medal & one Stableford, October to March they will both be Stablefords.
  1. Men play from the Yellow tees and Ladies play from the Red tees. These competitions are held on the Willow Valley course.
  1. Entry fee is £2.50 with an optional £1 for the twos sweep. The 2s sweep is rolled over until it’s won.
  1. Prizes – One Division for all handicaps up to and including 36 with 1st & 2nd prize plus a twos sweep.
  1. The specific rules of the day for the competition will be clearly shown at the check-in desk and at the computer entry point.
  1. Qualifying / Non Qualifying Competitions – For clarity individual Stroke Play or Stableford competitions played under normal conditions and / or on preferred lies closely mown and / or with some bunkers blue staked GUR will be Qualifying competitions for handicap purposes. Competitions played under preferred lies through the green and / or with ALL bunkers out of play and / or if the course length has been shortened by the % set out by CONGU will be non-qualifying competitions for handicap purposes.
  1. There is a Midweek Over 55s Player of the Year competition. This will be run April to September. There are 12 competitions in this period, 6 medals and 6 stablefords, these all count towards your points total. Points be, 1st Place = 10 points reducing by 1 point every place down to 10th Place = 1 point
  1. Trophies – Medal winners will be presented with a medal at the Annual Prize Presentation Evening. The Over 55s “player of the year” will be presented with a replica trophy and their name added to the honours board in the clubhouse.
  1. How to enter – Players must write their names on the draw sheet to be part of the draw for the official reserved tee times, the draw for playing partners will take place one week before the date of the competition and posted on the notice board. Once names have been drawn players must adhere to the time they have been given. Players teeing off later than their allotted time but within 5 minutes must add a 2 shot penalty to their score on the first hole. Missing your time by more than 5 minutes will result in disqualification and may be subject to a subsequent competition ban.
  1. If for any reason you are unable to play in the reserved start times but still wish to play, you MUST after the draw has been made, add your name, your partners name and your start time to the starting sheet and book the tee-time at Golf Reception. The latest competition tee-off time will be shown on the top of the entry sheet and will vary depending on the time of year, but will be no later than 3pm.
  1. On the day of the competition prior to teeing off competitors pay their entry fee at Golf Reception, sign into the competition computer using their membership number and arrive at the first tee at least 5 minutes before they’re due to tee off. On completion of their round they should enter their score into the competition computer posting their card in the box after checking and signing, this must be done even for “no returns”.
  1. Failure to turn up for a tee time without prior notification will result in a competition ban. Please note, even if a member is banned, they can still play golf on the competition day; just not as a participant in the competition.
  1. Inclement Weather – Once the competition has started the competition result will stand if 8 or more players sign in for the competition, they do not have to complete their round. Even if only one player completes their round the result stands unless the competition is cancelled as a result of the official closure of the course by a member of staff.
  1. Players breaking competitions rules may be subject to a competition ban. The club competition rules can be found on the main notice board.
  1. Competition Referee – David Hartley has kindly offered to continue administering these competitions for the membership and therefore will be the official competition referee, his decision when administering the competitions is final and has the full support of the Captain and Committee.

These rules have been collated to benefit all members and ensure that competitions are run in a fair and organised manner. It ensures that participants are not showing up on the day for their tee time with nobody to play with and that all participants are playing to the same rules. They may from time to time be added to and altered if it is to the benefit of the members and the competition administration. In effect these rules are your rules, if you feel they can be improved upon please discuss your suggestions with David or Julian, they would welcome your input.